Program Specialist
Assists the Associate Chief of Staff for Education (ACOS/E) in the systematic planning, implementation, administration, integration, coordination and evaluation of the academic affiliations and other programs impacting health professions trainees within the Salem VAMC. Directly influences a substantial numbers of VA employees, as well as clinical training experiences for over 800 trainees annually from nearly more than 70 academic affiliates. Works collaboratively and individually with multidisciplinary staff that include program directors from Medicine Service, Surgery Service, Primary Care, Mental Health Service, Nursing, and all Associated Health training programs. Ensuring the medical center effectively coordinates and monitors program compliance for multiple professional and academic accrediting bodies such as American College of Graduate Medical Education (ACGME). Maintains knowledge of statistical and database software (i.e., SAS, SPSS) to set up databases for data analyses, design and implementation of research, including study design, sampling, recruitment, retention, database management, and data collection. Utilizes independent judgment in making decisions that affect a range of affiliation staff, trainee activities, allocation of resources, development of policy and standard operating procedures, and affiliations-based programming across the Salem VAMC. Demonstrate expert level understanding of policies and regulations relevant to multiple clinical and affiliation accreditation requirements. Ensures effective and ongoing collaborative working relationships with these program offices and entities. Prepares budget requests, stimulates the appropriation of fiscal support (including research grants and scholarly requests for funding from VA academic, program, and research offices, acts as a liaison between program departments at the national, VISN, and facility level (including the Salem VAMC). Assists in preparing budgetary plans, and provides ongoing advice and assistance to program managers and directors to maintain fiscal requirements. Knowledge of a wide range of concepts, principles, and practices pertaining to design and implementation of scholarly-level research, including study design, sampling, recruitment, retention, database management, and data collection. Analyzes, evaluates and advises on issues to help improve the effectiveness of the Salem VAMC's Physician Resident, Associated Health Trainees and all associated faculty to the trainee programs. Provides complex evaluation and understanding of varying systems using systems analysis. Performs other directly related duties as required. Activities may require the ability to travel. Promotion Potential:
The selectee may be promoted to the full performance level GS-11 without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday 7:
45am - 4:
30pm Telework:
Not Authorized Virtual:
This is not a virtual position. Position Description/PD#:
Program Specialist/PD022270 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/12/2020. MOST CURRENT SF-50 (YEAR 2020) MUST BE SUBMITTED WITH YOUR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
NOTE:
SPECIALIZED EXPERIENCE MUST BE WELL DOCUMENTED IN YOUR RESUME OR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
coordinating and tracking data, prepares a variety of reports, generate data, and correspondence, experience utilizing different computer software to gather, review, input, update, access, organize, process, and maintain information, keep management updated on surveys and internal audits. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must possess equivalent combinations of successfully completed graduate education and specialized experience directly related to the work of the Program Specialist position to meet the experience requirements for the GS-09 position. For example, an applicant with 6 months of appropriate specialized experience equivalent to GS-07 (50 percent of the experience requirement for GS-09) and 1 year of successfully completed graduate education (18 semester hours), as is describe above, (50 percent of the education requirement for the GS-09) would qualify for a GS-09 position. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position:
Budget AdministrationCommunicationsComputer SkillsCustomer ServiceProblem SolvingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
No special physical demands such as above average ability, dexterity, or strength are required to perform the work. Work is sedentary and the employee may sit comfortably. There may be some walking, standing, bending, carrying of light items, and driving of an automobile. Fieldwork may involve travel, including air travel, to interviews, conferences, or meetings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
The selectee may be promoted to the full performance level GS-11 without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday 7:
45am - 4:
30pm Telework:
Not Authorized Virtual:
This is not a virtual position. Position Description/PD#:
Program Specialist/PD022270 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/12/2020. MOST CURRENT SF-50 (YEAR 2020) MUST BE SUBMITTED WITH YOUR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
NOTE:
SPECIALIZED EXPERIENCE MUST BE WELL DOCUMENTED IN YOUR RESUME OR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
coordinating and tracking data, prepares a variety of reports, generate data, and correspondence, experience utilizing different computer software to gather, review, input, update, access, organize, process, and maintain information, keep management updated on surveys and internal audits. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must possess equivalent combinations of successfully completed graduate education and specialized experience directly related to the work of the Program Specialist position to meet the experience requirements for the GS-09 position. For example, an applicant with 6 months of appropriate specialized experience equivalent to GS-07 (50 percent of the experience requirement for GS-09) and 1 year of successfully completed graduate education (18 semester hours), as is describe above, (50 percent of the education requirement for the GS-09) would qualify for a GS-09 position. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position:
Budget AdministrationCommunicationsComputer SkillsCustomer ServiceProblem SolvingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
No special physical demands such as above average ability, dexterity, or strength are required to perform the work. Work is sedentary and the employee may sit comfortably. There may be some walking, standing, bending, carrying of light items, and driving of an automobile. Fieldwork may involve travel, including air travel, to interviews, conferences, or meetings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$52,905 to $68,777 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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