Program Support Asst (OA)
Provides administrative coordination for the management of the training programs. Ensures that policies for the residency training programs are carried out. Provides administrative coordination and the day-to-day operations of the residency/ training programs among the offices of the Associate Chief of Staff for Academic Affiliations, Education Service Line (MCSL) at the VAMC, the program directors at the Salem VAMC, and the Program Directors at Carilion Clinic-Virginia Tech Carilion (CC-VTC) (internal medicine, family medicine, and the various fellowship programs) and Lewis Gale Hospital-Montgomery (LGHM), and the medical schools to ensure a well-functioning medical education program. Interprets and applies regulations and procedures concerning residency/training programs. Collects, reviews, and screens all applications and supporting documentation for residency programs based on Program Directors' guidelines. Researches, and analyzes data for the preparation of reports required by education. Assists program directors and associate program directors in the development of recruitment strategy. Handles all correspondence from candidates. Maintains applicant files, assists in ranking, and prepares rank order list for submission to the National Residency Match Program. Coordinates the Internal Medicine In-Training Examination by submission of applications to the American Board of Internal Medicine (ABIM) for each resident, payment of testing, arrangements for testing rooms, meals, and acts as assistant proctor for administration of exams. Serves as liaison between resident, legal representative, and hospital administration regarding visa procurement for foreign medical graduates seeking position in the training program. Identifies problems and makes recommendations in administrative coordination of training programs and recommends alternative courses of action to ensure efficiency, economy, and balance in the operation of the training programs. Assists in the research efforts of students/residents/fellows by coordinating, as needed, the submission of research abstracts to local and national research competitions. Receives and processes incoming and outgoing correspondence, reports, and computer information. Establishes protocols for incoming data, retrieves computerized data, and organizes data. Reviews all materials in relation to need for follow-up actions and general information. Establishes priorities on verbal and written communication requests from various Veterans Affairs offices and private health care facilities. Composes and prepares correspondence and reports. Prepares and submits necessary paperwork for without compensation (WOC) appointments of residents/students/fellows and requests housing as necessary. Maintains automated system of program-specific data to track items such as performance tracking of residents and student's attendance etc. Responsible for the coordination of the weekly on-call schedule for the medical students and residents. Performs other duties as assigned. Work Schedule:
Monday - Friday 8:
00am to 4:
30pm Telework:
Not Authorized Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Asst (OA)/ 2168 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2020. MOST CURRENT NON-AWARD SF-50 (YEAR 2020) MUST BE SUBMITTED WITH YOUR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. The most current (year 2020) SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
SPECIALIZED EXPERIENCE MUST BE WELL DOCUMENTED IN YOUR RESUME. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Performing a wide range of administrative, technical support for various residency/training programs such as:
collects, researches and analyze data for required reports, track program-specific data for residents and students, database management, word processing, identify problems and make recommendations, receives and process incoming and outgoing correspondence reports, prioritize verbal and written communication requests, and organizing logistics for meetings; Applying Comprehensive knowledge of rules, regulations and other guidelines to assist with program. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationsComputer SkillsCustomer ServiceManages and Organizes InformationProblem SolvingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying or pushing carts of light items such as papers, books, small parts; or driving an automobile, etc. No special physical demands are required to perform the work. Considerable time is spent at a computer. Work Environment:
The work environment involves everyday risks or discomforts, which require normal safety precaution typical of such places as offices, meeting and training rooms, or libraries. The work area is adequately lighted, heated, and ventilated. Work is accomplished in an office setting primarily, but also includes other areas throughout this medical center and affiliated hospitals. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday 8:
00am to 4:
30pm Telework:
Not Authorized Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Asst (OA)/ 2168 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2020. MOST CURRENT NON-AWARD SF-50 (YEAR 2020) MUST BE SUBMITTED WITH YOUR APPLICATION PACKAGE. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. The most current (year 2020) SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
SPECIALIZED EXPERIENCE MUST BE WELL DOCUMENTED IN YOUR RESUME. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Performing a wide range of administrative, technical support for various residency/training programs such as:
collects, researches and analyze data for required reports, track program-specific data for residents and students, database management, word processing, identify problems and make recommendations, receives and process incoming and outgoing correspondence reports, prioritize verbal and written communication requests, and organizing logistics for meetings; Applying Comprehensive knowledge of rules, regulations and other guidelines to assist with program. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationsComputer SkillsCustomer ServiceManages and Organizes InformationProblem SolvingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying or pushing carts of light items such as papers, books, small parts; or driving an automobile, etc. No special physical demands are required to perform the work. Considerable time is spent at a computer. Work Environment:
The work environment involves everyday risks or discomforts, which require normal safety precaution typical of such places as offices, meeting and training rooms, or libraries. The work area is adequately lighted, heated, and ventilated. Work is accomplished in an office setting primarily, but also includes other areas throughout this medical center and affiliated hospitals. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$43,251 to $56,222 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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